Boston Corporate Coach™ provides corporate travel transportation for executives, executive assistants, travel managers, and enterprise programs requiring centralized billing, real-time trip visibility, professional chauffeurs, and consistent service across 680+ cities worldwide.

• Centralized billing and consolidated invoicing. All trips across all markets are billed to one corporate account, with itemized reporting for expense management and policy compliance. Corporate rebates are available for higher-volume programs. 
• Dedicated account management. Each corporate account is assigned a dedicated account manager who maintains traveler profiles, stored preferences, and recurring routes. One point of contact for account coordination across markets and recurring travel needs. 
• Real-time flight tracking. Commercial and private flight status is continuously monitored. Chauffeur positioning adjusted automatically for delays, early arrivals, and gate changes. Coordinators receive real-time GPS visibility without direct chauffeur contact.
• Customizable notifications. Travel managers and executive assistants receive configurable status updates at booking, dispatch, on-site, and completion. Notification preferences set at the account level per traveler profile.
• 24/7 live dispatch and client care. Operations team available around the clock for last-minute changes, irregular operations, and program support. Issues resolved before they affect the traveler.
• Global coverage. Clients receive the same level of service across 680+ cities in 27+ countries.

Boston Corporate Coach™ works with travel managers and finance leaders to design managed travel programs for organizations with recurring ground transportation needs across multiple markets. 

Program Structure

• Policy-aligned billing. Billing can be structured to align with corporate travel policy, with itemized reporting that supports expense management, compliance, and budget reconciliation. 
• Traveler profile management. Traveler profiles store vehicle preferences, pickup instructions, notification settings, and recurring routes, which reduces booking effort for executive assistants and travel managers. 
• Multi-city program coordination. Programs spanning multiple cities are coordinated through one account manager, with the same service expectations applied across markets regardless of local provider variation. 

Corporate Account Setup

• Corporate accounts can be established through the Boston Corporate Coach team or the corporate account application, with billing structure, traveler profiles, and account oversight configured at setup. 
• Volume commitments and rebates are structured at account setup based on projected trip volume and market distribution, with rebate eligibility confirmed for higher-volume programs. 
• Corporate accounts can be configured to work alongside existing travel management companies and corporate travel platforms, with reporting and billing aligned to your system requirements.

Boston Corporate Coach™ corporate accounts are built around the day-to-day reality of executive assistants and travel managers who are expected to keep complex schedules moving without missed details, follow-up calls, or unnecessary handoffs. The service is structured to support last-minute changes, flight delays, traveler preferences, and the constant need for clear status visibility, all through one point of contact. 

• Stored traveler profiles and recurring routes. Traveler profiles retain vehicle preferences, pickup addresses, airport instructions, and notification settings, so recurring trips can be booked quickly without re-entering the same details each time. Preference changes can be updated once and applied immediately across future bookings. 
• Real-time GPS visibility. Travel managers and EAs have live visibility into active trips, including vehicle position, ETA, and trip status, without needing to call the chauffeur or dispatch for updates. 
• Proactive issue resolution. Account managers and operations teams address schedule changes, flight delays, and itinerary disruptions before they affect the traveler. Executive assistants receive updates early, rather than having to discover problems and react to them themselves. 
• Configurable notification preferences. Status updates can be set for booking confirmation, chauffeur dispatch, on-site arrival, and trip completion. Notifications are aligned to the traveler profile so EAs receive the updates they actually need, without unnecessary noise. 
• One point of contact. Corporate accounts are supported through a single account contact who understands the traveler, the program, and the preferences already in place, reducing the need to re-explain details every time something changes.
• 24/7 accessible support. Client care is available around the clock for urgent updates, after-hours changes, and active-trip support. Account managers remain available during business hours for broader account needs, with operations carrying full account context after hours.

Boston Corporate Coach™ corporate travel clients operate under managed duty-of-care obligations. Every chauffeur in the Boston Coach network meets the following standards before deployment and throughout active service.

• Background screening. Multi-point background check required before deployment. Criminal history, driving record, and identity verification completed for every single chauffeur in the network.
• Drug and alcohol testing. Required before deployment and conducted on an ongoing basis throughout active service. No exceptions.
• Defensive driving training. Professional defensive driving certification is required. Updated on a defined schedule throughout the chauffeur’s tenure.
• Confidentiality requirements. NDAs are executed where required by the client or travel program. Discretion is maintained as a standard expectation across all corporate programs, not as an optional service add-on. 
• Vehicle inspection and maintenance. All vehicles are inspected before each trip. Fleet maintained to a defined inspection standard on a regular schedule. Vehicles that do not meet the standard are removed from service before dispatch.
• Continuous performance evaluation. Chauffeur performance is assessed on an ongoing basis against defined standards. Chauffeurs who do not maintain required expectations are removed from active corporate service. 

See the full executive fleet for vehicle classes, capacity guidance, and service fit across corporate travel programs.  

Boston Corporate Coach™ corporate programs are supported by an integrated reservation and dispatch platform that gives travel managers and executive assistants clearer visibility, faster updates, and less manual coordination across active trips and markets. 

• Integrated reservation system. Full itinerary details, traveler profiles, vehicle class, and notification preferences are stored in one place, so bookings can be confirmed quickly and accurately without re-entering routine information each time. 
• Flight monitoring integration. Commercial and private flight activity is monitored in real time, allowing chauffeur assignments and staging positions to adjust automatically when schedules change, without the travel manager needing to step in. 
• Traffic and route monitoring. Live traffic data allows route adjustments before delays affect pickup or arrival timing, while coordinators receive proactive updates when timing changes are significant. 
• Multi-city program visibility. Travel managers overseeing programs across multiple cities can see active trips in one account view, reducing the need to coordinate separately by market.
• Reporting and trip data. Itemized reporting at the account level gives teams a cleaner view of trip activity, billing details, and traveler movement, while supporting reconciliation and expense management across programs.

Boston Corporate Coach™ is structured around the factors that matter most in managed corporate travel: billing continuity, account oversight, duty of care, and service consistency across markets. 

• Global network with consistent standards. A corporate ground transportation partner should be able to support the markets where the organization travels, with the same chauffeur expectations and billing continuity across cities. 
• Consolidated billing and reporting. Without consolidated billing across markets, travel managers are left reconciling multiple invoices and providers. Itemized reporting should be a baseline requirement. Consolidated billing with itemized trip reporting is a minimum requirement for policy-compliant managed programs.
• Dedicated account management. A dedicated account manager reduces the coordination burden by retaining program knowledge rather than requiring the team to re-brief support staff on every booking. 
• Duty-of-care compliance. The vendor must be able to demonstrate background screening, drug testing, and ongoing performance evaluation of all chauffeurs. Managed corporate travel programs require verifiable duty-of-care standards from ground transportation vendors.
• Technology integration. Real-time tracking, flight monitoring, and configurable notifications reduce the coordination burden on EAs and travel managers. Vendors without these tools require manual coordination that increases the risk of missed pickups and schedule disruptions.
• To establish a corporate account with Boston Corporate Coach™, Contact the team or apply online through our corporate account application page.

Boston Corporate Coach™ operates five vehicle classes across all corporate travel programs. Vehicle class is selected based on passenger count, luggage requirements, and program type.

• Executive Sedan. Up to 3 passengers. Standard vehicle for individual executive movements. 
• Executive SUV. Up to 6 passengers. Standard for small group movements, executives with colleagues, and programs requiring additional luggage capacity. 
• Executive Sprinter Van. Up to 14 passengers. Corporate team movements, airport group transfers, and roadshow programs. 
• Mid-Size Coach. 21–37 passengers. Conference shuttle programs, large team transfers, and multi-stop corporate group programs.
• Motor Coach. 49–57 passengers. Large conventions, annual conferences, and programs requiring full group consolidation across a single vehicle.

Corporate accounts include billing continuity, account oversight, real-time trip visibility, and 24/7 dispatch support across markets. Contact the team or apply online to structure the right program for your organization. 

Apply for a corporate account online or call us at 800-664-4480 today.