Successful business travel is more than catching flights, attending meetings and entertaining clients. There’s the planning and cost associated with airline travel, hotel reservations, transportation, and breakfast, lunch and dinner daily while you’re away. That means a business trip could end up costing your company a pretty penny, especially if multiple people from the office are traveling. While it is nice to pay for your employee’s meals, hotel, and transportation, these costs can add up quickly.
What if we told you there’s a way to cut down the cost and save your company some money? Keep reading for 5 tips on cutting costs surrounding business travel:
Book trips in advance
If you’ve ever traveled before then you know how expensive airfare and hotel reservations can be; these companies charge a steep price because they know you need their services, often at the last minute. Booking trips at least a few months in advance can save your company a substantial amount by avoiding the cost of booking last minute flights and hotels.
Sign up for rewards programs
You may already be signed up for travel rewards programs for personal travel but consider signing your company up for rewards programs too. Many airlines and hotels offer discounts for business travel, you just have to ask and fill out some forms. Many airlines offer business credit card programs that offer miles in return for money spent. And those miles can add u quickly. Large hotel chains like Hilton and Starwood offer programs business people can earn points for each overnight night stay. These points can be used for free meals, additional overnights, and many other benefits.
Consider changing your corporate travel policy
When it comes to allowable reimbursed purchases on their trip, is your corporate travel policy costing you money? Sure, you want to offer to reimburse your employees for three meals a day, but you don’t need to pay for everything like coffee breaks and snacks unless they’re business related. Encourage your employees to take advantage of free continental breakfasts at their hotel to save even more.
Open a corporate account with a transportation provider We all know how expensive it can be to rent a vehicle, especially for an extended business trip. Not only do you have to pay for the vehicle rental, but you also have to cover the cost of insurance and gas. If you don’t choose to rent a vehicle for your employees, taxi and ridesharing services can end up costing you quite a bit, especially if you’re paying for a large group. Not to mention they don’t reflect an appropriate and professional corporate image. When you open a corporate account with a transportation provider like Boston Corporate Coach™, you and your employees will receive exceptional service from a reputable company that will keep your employees safe while keeping your bottom line intact. From our advanced online reservation system to our Boston Corporate Coach™ mobile app, to our fully equipped mobile office vehicles, we are committed to exceeding our client’s expectations when it comes to transportation. We also have the most comprehensive corporate travel services in the industry designed to make business travel easy. Our team of dedicated professionals can easily coordinate logistics for meetings, conferences, and special events. Through the Boston Corporate Coach global network, you can find reliable luxury transportation wherever your travels take you.
Opt for a virtual meeting instead There are certain circumstances where corporate travel could be replaced with a virtual meeting to save time and money. If the reason for the business trip is simply a meeting with an established client or partner or a routine check in, then you could possibly opt for a virtual meeting instead of spending money on travel arrangements. Figure out the end goal of the business trip and determine whether a business needs to be handled in person or can be done virtually.
By following the tips above, you’ll be able to cut some of the cost of business travel. If you choose Boston Corporate Coach™, you’ll also be able to relax in the knowledge that we take great pride in providing outstanding corporate transportation in all the places we service around the globe. Call +1-800-664-4480 to make your reservations or visit https://bostoncorporatecoach.com/reservations/. You can also download the Boston Corporate Coach app on Apple or GooglePlay.